AGILITY IN MANITOBA
MINUTES OF THE ANNUAL GENERAL MEETING
HELD AT THE Bronx Park Community Centre
Creative Arts Room, 720 Henderson Hwy
SATURDAY, FEBRUARY 4, 2017

 

On Saturday, February 4, 2017, with President Kim Daeninck, Vice President – Laurie Keith, Treasurer – Brigitte Hunter, and Secretary – Stephanie Subtelny present, the meeting was called to order.

Notice of the meeting having been provided to all Members in accordance with the By-Laws and a quorum of Members being present in person, the meeting was declared properly constituted for the transaction of business and the President, Kim Daeninck, welcomed everyone to the meeting and introduced the Executive.

Welcome everyone to our AGM.

Thank you to Laurie for organizing our AGM, once again you’ve done a great job in organizing this event.

I’d like to thank all members of the AIM executive for their hard work and dedication over this past year. This group of people put in many hours to ensure that AIM runs smoothly. It is a pleasure to serve with such a great group of people.

I would like to extend a heartfelt thank you to Brigitte who is leaving the Treasurer position and to Laurel who is leaving the Newsletter Editor position. Both of these ladies spent many years of dedicated service to AIM in these positions and deserve a well earned break. I would also like to thank the balance of the executive group who are continuing on in their roles.

Thank you to our Trial Committee who hosted four successful trials during 2016. Great job to all, we appreciate the many hours that you contribute to planning and organizing our trials and we look forward to the 2017 trial season.

Also, thank you to our Nominating Committee, Dawn and Pat, you ladies did a terrific job.

Next, Stephanie will read the 2016 AGM Minutes.

 

Motion was made by the Secretary, Stephanie Subtelny, to waive the reading of the 2016 Minutes.

On motion by Stephanie Subtelny and seconded by Lu Derksen
IT WAS RESOLVED THAT the reading of the 2016 Minutes be waived.

Carried Unanimously

1. PRESIDENT’S REPORT – Kim Daeninck

President’s Report:

Here is a brief recap of what AIM did during the course of the past year:

• We hosted 4 trials and one education seminar.
• We held draws for gift certificates for our members to celebrate AIM’s anniversary.
• We did a promotional agility bag order to support our teams heading to the AAC Regionals.
• We supported MAL by the lending them our Etimers.
• We supported the AAC Regional and National events.
• We ensured that our equipment is in top shape and upgraded as necessary.
• We did not do any demos this past year, we did have a few requests but they conflicted with our trials.

What’s to come in 2017:

• We hosted another successful seminar with Rebecca MacKay in early January. Rebecca was a new presenter for us, she did an excellent job and was very well received by the seminar participants.
• We will host four trials..
• We will donate our usual $100 for the Just Squeeked By award at the AAC Regional event. We will support the AAC Nationals when they contact us.
• We have committed the use of our Etimers to MAL to support their efforts in the fun-filled agility events.
• We have earmarked money for equipment purchases and upgrades and to add to our library.
• We will continue to look for ways to promote our sport in our province. If anyone has any ideas on how to promote our sport we would love to hear from you.

Next up on our agenda are the reports from the following areas

 

• Membership Report – Kim for Terry
• Education Report – Brigitte
• Newsletter Report – Kim for Laurel
• Library Report – Kim for Lois
• Trial Coordinator Report – Brigitte
• Website Report – Joan
• Fundraising & Promotions Report – Iris
• Equipment Report – Shannon
• Treasurer Report – Brigitte
• Elections of Executive positions – Vice-President, Treasurer, Fundraising and Promotions and non-elected position of Newsletter – Dawn & Pat
• Discussion on Promotional Wear – Iris

 

 

2. MEMBERSHIP REPORT – Kim for Terry Lambert

 

In 2016 we had 77existing members consisting of 70 individual members such as:

(7×2) Family memberships and 63 single memberships.

This past year we have welcomed one new member.

Welcome to:
Dona Gould
January, 2016

Income from Memberships for 2016 is:

7 X $30.00 = $ 210.00
63 X $20.00 = 1,260.00

TOTAL INCOME FROM MEMBERSHIP: $1,470.00

Submitted by T. Lambert

 

3. EDUCATION REPORT – Brigitte Hunter

Rebecca McKay came in January 2017
All the working spots were filled.

Rebecca McKay coming again for January 5, 6 and 7th of 2018 and will be hosted at Agil-tracks.

4. NEWSLETTER REPORT – Laurel Neufeld

Laurel sent her regrets as she was unable to attend.
Newsletter Report read by Kim on behalf of Laurel.

Newsletters produced in 2016: 3

Goal to also produce 3 newsletters in 2017.

Income $
Expenses .00

Laurel stepped down as Newsletter Editor and Glenda McLarty stepped in as the new Newsletter editor!

 

5. LIBRARY REPORT – Kim for Lois Melville

Our library is generally underused. Taking it out to trials and the AGM in 2014 did seem to sustain interest and use. I have wondered if the library is worth keeping since 2016 use is similar to that in 2015, only 6 of approximately 80 members borrowing. Do the members now mostly look to the net, seminars or classes for agility ideas, strategies, and instruction? Some members buy DVDs and books for their personal use. I would like to see if 2017 use increases substantially with promotion in the newsletter. I believe 2014 was the only year the library travelled to a couple of trials and the AGM. Years prior (2013 and before) there was significantly more use, although I believe there were more members then. Would anyone be interested in picking up the library when they attend a trial, so it is visible? Someone has suggested that perhaps it could be taken to non-AIM trials, a good idea. Only AIM members could borrow at those non-AIM trials.

2014 2015 2016
Loans: 35 18 19
Titles Borrowed: 27/57 17/64 18/66
Borrowing Members: 16/82 7/80 6/80

 

Lois felt the library is underused, it’s up for discussion later on. Maybe we can think of some things to increase the library usage. We will discuss this more later in meeting.

 

6. TRIAL COORDINATOR REPORT – Brigitte Hunter

Thanks to last year’s trial committee for their great work.

In 2016 we had 1 NADAC, 1 USDAA and 2 AAC trials.

Will once again do a NADAC trial. Lost some money, but we will look at it again to see how it goes this year.

There was a profit of $850 from the trials. Check out the website, all the information is on there of interest.

Brigitte read and explained the following reports (attached):
• Trial income and expenses – 2016
• Trial income and expenses budget for 2017

 

 

 

7. WEBSITE REPORT – Joan Morgan

Very little to report on the website.
It is up and running with no problems. We have not been hacked, so the protection software that we use is working well.
I encourage everyone to use the website.
Any events that are of interest to the membership are posted there.
This listing is available to any agility event in the province, not just AIM events so if you have an event upcoming please let me know the details and I will post it.
Also, any pictures that you want posted, any awards that have been won with your dog can be posted.

Submitted by Joan Morgan

 

 

 

 

8. FUNDRAISING & PROMOTIONS – Iris Shrimpton

National Fundraising – 2016/2017

Did the one fundraiser, for the duffel bags. Made $640. Didn’t realize it was for the Nationals for last year, but it will be for the Nationals this coming year.

 

9. EQUIPMENT REPORT – Shannon Rhude

 

• Equipment report regarding the Income and Expenses for 2016 and the Budget for 2017.

Attached here:

Ordered Team relay cones
Might need some modification since AIM changed jump heights.

 

10. TREASURER’S REPORT AND 2016 BUDGET – Brigitte Hunter
2016 Trial Income and Expense Report as well as the Budget for 2017
Attached here:

Pierre Lalonde made motion to accept Treasurer’s report (2016 Income and Expenses) and Lorraine Lorenz seconded the motion. Everyone voted and agreed to accept the report. Stephanie Subtelny made motion to accept 2017 Budget with the amendments and Iris Shrimpton seconded the motion. Everyone has voted and agreed to accept the report and 2017 budget.

Brigitte wants to make a motion to shred from 2002-2010. Kim Daeninck accepted the motion.

Carried Unanimously
11. ELECTIONS – Dawn Peters and Pat Burroughs
The positions up for election are Vice -President, Treasurer, Fund-Raising & Promotions (2 year position – re-election in 2 years)
• Vice-President – Laurie Keith – Letting name stand. No other nominations. Laurie Keith is elected as Vice-President.
• Treasurer – Brigitte Hunter – Brigitte Hunter stepped down as Treasurer and Lisa Blatter volunteered for this position and is elected as Treasurer.
• Iris Shrimpton – Fund-raising and Promotions – Letting name stand. No other nominations. Iris Shrimpton is elected as Fund-raising and Promotions.
• Laurel – Non-Elected position of Newsletter editor– Glenda McLarty has agreed to step in as new Newsletter editor.
12. AIM LIBRARY DISCUSSION – Kim Daeninck
Lois is not trialing and was not able to come to the trials to make the items more visible. It has not been used for quite a while. Lois asked Kim if the library is still relevant.
Joanne – Feels it is still relevant.
Lu – What if it went to the different people doing classes (at Hi-Flyers a few months, Agil-tracks, Dogs in Gear, etc) but also mentioned that it would be an added responsibility since if something goes missing, they are personally responsible for that.
Pierre asked if there is a list of items – Kim said that the list is on the website.
Joanne – Would you still need to be an AIM member to use it?
Lorraine – It’s difficult to get the items if they are not brought to trails and it’s equally difficult to return items.
Joanne – What if they were stored in the trailer?
Shannon – Worried about the books regarding dampness – In addition it would not be easy to get them to Bad Dogs trials if they are stuck in the trailer.
Kim – Will put out a survey to our members and ideas on get the library out there more.
Pat – could we consider a small fee to non-members? Brigitte had concerns about that, and also mentioned perhaps the fee could be for them to be an AIM member.
Steph – Agreed to take the library on and will bring it to trials and to MAL. Pat has agreed to have people come to drop off items to her and then to drop it off with me. Bev and Kim D. has also volunteered and said they can do the same.
OUTCOME: Steph will take on to volunteer for the Library, store it and make it available to the trails she will go to this year, as well as MAL. Bev and Pat will take it to other trials Steph does not go to, and is also willing to help out by passing out library items to those they have connections with.
13. NEW BUSINESS

Craig – In terms of fund-raising or promotions, he would like to put in a float for the Santa Claus parade. He found it costs $640 to get a float in the parade, then there is the cost of costumes and decorations.

Kim – to take Craig’s suggestion further, we could do community events. (Iris mentioned we do have to have people back it up.)

Laurie – Asked how to do we measure the success? Iris said, to get more people into agility.

 

Iris would like to make a motion to move the money to the Manitoba Fund to help people to go to Nationals $664.44 from the duffel bags for 2017. Stephanie seconded the motion. Voted and unanimously accepted.

 

Any Additional New business?

No new business.

Motion to Adjourn by Kim Daeninck and seconded by Iris Shrimpton.
IT WAS RESOLVED THAT the meeting was adjourned at 1:40 PM.