The Trial Secretary is responsible for all paperwork associated with the agility trial with the exception of the original trial application. The Trial Secretary must be fully versed in the rules of the sanctioning body for the trial. Before the Trial Trial Entry Processing: At the Trial Post Trial:
Responsible for all contact between AIM and the representative of the site During the event (if required):
Before the Trial: Trial Set up: At the Trial: Suggested Positions:
This position is responsible for looking after the judge’s needs and comfort from arrival in
This position provides liaison between the judges and the trial committee prior to their arrival Prior to the Trial: A week before the Trial:
Below are a list of the core trial committee positions. The Trial Committees are responsible for organizing AIM trial events and they report to the Trial Coordinator, a member of the AIM executive. In order to be a member of an AIM trial committee, you must be a member in good standing with AIM. Some of the trial committee positions below can be held by multiple persons or the responsibilities can be divided among several individuals.
Committee Positions
TRIAL CHAIR
organization.TRIAL SECRETARY
to competitors
sanctioning body and competitor records
and correctly, that all required paperwork has been produced for each class and
addresses issues with the judge or the scribe/timer as needed
to allow for any issues to be brought up to the judge ASAP
and/or scorekeeper as required by the sanctioning organization
TRIAL SITE COORDINATOR
Works closely with the Trial Coordinator to search out and inspect site possibilities.
the site owner/representative and obtains receipts which are submitted to the AIM Treasurer
toilets, PA system, extension cords, water, garbage cans, baggies, etc.)
trial)
the signs SundayVOLUNTEER COORDINATOR
the Trial Secretary
competitors at the trial, or
sheets are available at check in each day
its method of distribution
site
measuring as neededEQUIPMENT MANAGER
status of the club’s equipment
organization’s rule book, and keeps up-to-date on changing equipment specifications
as well as each individual organization’s equipment list in January of every year, and posts it to
the Yahoo trial committee group files to be available to the:
EQUIPMENT PERSON(S)
task
Master Course Builder
course
regard to equipment
over; ensuring correct placement in the trailer of all equipment
restocking of supplies after an eventJUDGES ATTACHE
Winnipeg for out of town judges (or at the trial for local judges) until they leave Winnipeg (or the
trial).
The Attaché:
payment, gift and food purchases and dinner expenses, or may choose to be reimbursed at
the end of the trial
each day, and returns them to the airport.
themselves in the hotel/motel, looks after all of the judges’ meals on Saturday and Sunday,
including before, during and after the trial, and before boarding the airplane.
bring them
to be
trial and forwards it to the respective judges so they can complete their judges’
reconciliation forms. At that time ensures the judges are aware that AIM pays $ 1.50 per
run. The Attaché lets the judges know where to hand in their forms and confirms with the
treasurer at the end of the trial that the judges’ fees and expenses have been paid.
Judges’ Attaché may receive payment for his meals with the judges on the Friday, Saturday and
Sunday evening, with a maximum of $25 per day and no alcohol purchases.
when transporting the judge (i.e. to and from the airport, hotel, trial site, and dinner) and will be
reimbursed for parking at the airport.JUDGES LIASON
in Winnipeg for out of town judges (or at the trial for local judges).
secured for the trial, the Liaison contacts the judge(s) with information that should include:
parking and meals en route
check-in)any special dietary needs and preferences
up on Friday night. Provides the equipment person with this copy for set up on
Friday night
the trial
attaché’s name, phone number and how to be recognized
routeRIBBONS & AWARDS
sanctioning organization
ensures sufficient quantities are available at each trial
removes the left over items at the end of the trial
self serve pick up
for the next trial
trailer.
with receipts to the Trial ChairThe job descriptions above are not intended to explain every aspect of each position. The intent is to familiarize you with what is involved should you decide to volunteer for one or more of these positions at an agility trial. Please contact the Trial Coordinator to volunteer.